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Continuing Education - Guidelines
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***Please note that the information below has been updated to reflect changes to the NASW DC Metro Chapter CE Approval Program, effective July 1, 2014.  Please contact our offices at 202-336-8395 with any questions.***



Continuing education programs for Social Workers is one aspect of our commitment
to maintain professional competency and address the following objectives:

  • enhance and refine professional skills and knowledge
  • provide new skills and knowledge
  • assist professionals in keeping abreast of developments within their specific disciplines
  • maintain professional credentials

Continuing Education credit, utilized by the Social Work profession and other health provider disciplines, signifies that continuing education activities have been evaluated and documented in accord with legally mandated licensing and certifying requirements. CE credit is uniformly accepted as proof of having successfully completed professional education activities.

The DC Metro Chapter of the National Association of Social Workers, through its Continuing Education Committee, has assumed responsibility for:

  1. Sponsoring educational programs that provide Social Work CE credit
  2. Certifying the educational programs of other sponsors that meet Social Work continuing education requirements for DC, Maryland, and Virginia.

1. WHO MAY APPLY TO SPONSOR SOCIAL WORK CE'S?

Application for Social Work CE credit may be made by the following: Schools accredited by the Council for Social Work Education; Social Work Departments in schools or organizations; professional organizations; social welfare agencies; teaching hospitals; mental health centers and professional groups.

Additionally, other educational organizations may apply to offer Social Work CE credit if they meet the criteria listed below.

Applications will not be accepted for individuals hosting trainings.

 

2. WHAT ARE THE CRITERIA FOR APPROVAL?

Approval for Social Work CEUs is granted to programs meeting the following criteria, based on standards established by the DC Board of Social Work:

  1. The program must be relevant to Social Work practice.
  2. The program must be planned and organized in advance of application for CE credit. Exceptions may be granted if application requirements are met.
  3. The sponsor must document clearly stated program content, objectives, and instructional methodology.
  4. Program objectives must include most, if not all of the following:

    > changes in the Social Worker's attitude and approach to professional issues
    > presentation of new knowledge
    > enhancement of practice based knowledge
    > introduction to and/or mastery of specific skills and techniques
     
  5. A Social Worker (licensed professional) must participate in the program planning and evaluation
  6. Instructors or workshop leaders must be appropriately credentialed in their fields of practice.
  7. Performance standards for awarding CE credit must be established in advance of the activity.
  8. The activity must be evaluated according to its stated objectives.
  9. Each Social Worker's participation must be documented.
  10. Application for CE credit is made by the sponsoring organization and not an individual participant.
  11. Application for Social Work CE's must be made in the advance of the program.

3. WHAT ARE THE KINDS OF PROGRAMS THAT ARE APPROVED?

  • Conference: One theme is explored through a variety of topics in separate, usually concurrent sessions, lasting one day or longer. Attendees may earn varying contact hours of CE credit.
  • Course: A class offered by a training institution or university within a semester or academic time frame to develop expertise on a topic.
  • Seminar: One theme explored during one session, typically 1-3 hours.  Attendees must attend at least 80% of the training to receive total credit.
  • Series: Related topics presented in separate sessions, with each providing at least 1 contact hour. Attendees may earn varying contact hours of CE credit at completion of the series. 
  • Workshop: One topic is explored, for 6-8 hours, focusing on skill development for specific professional practice. Typically a full day event.  Attendees must attend at least 80% of the training to receive total credit.

4. WHAT IS THE PROCEDURE FOR SUBMITTING COMPLETED APPLICATIONS FOR CEU APPROVAL?

We prefer that you submit your completed application at least 45 days before your program date, but penalties for filing will not apply until submissions are made 30 days to 8 days prior to the event. Normal processing of completed applications requires 3-4 weeks before approvals are emailed from our office. 

If we receive your completed application at least 31 calendar days or more BEFORE the event, it can be upgraded to an Instant Approval of five office working days for a fee of $100.00. 

If we receive your completed application in less than 31 calendar days prior to the event, a LATE approval fee of $75.00 will be added to the regular application fee (see below).

The RUSH approval fee for completed applications requiring approval submitted within 5 business days of the event is $125.00.

NO PROGRAMS WILL BE APPROVED AFTER THE EVENT TAKES PLACE.

Applications are NOT considered complete if :

  • sponsoring organization and contact information is not indicated
  • the applications information is not included for numbers 1 – 14
  • resumes or presenter profile are omitted
  • course outlines lack time frames for programs and topics to be discussed by specific speakers
  • payment (check or credit card authorization form) not included

Our office will promptly review your completed application. The contact person, identified by the Sponsor will be notified when an application is incomplete. An application submission date will apply when the application information is complete. Sponsors will receive an approval letter for documentation.

 

5. WHAT ARE THE APPLICATION FEES?

Each type of program (refer to III, above) requires a different application fee. Fees should be submitted with your application. Application fees are not refundable.

  • Individual seminar (usually typically 1-3 hours): fee is $100.00
  • Individual workshop (usually a full day event): fee is $150.00
  • Conference, series, course: fee is $200.00
  • LATE-approval, 8-30 days before the event: additional fee of $75.00 added to the program approval fee
  • RUSH fee, up to 7 days before the event: additional fee of $125.00 added to the program fee
  • An Instant Approval Upgrade & Posting Status providing 3 day approval and posting services may be added to the approval fee when submitted. The Upgrade Fee is $100.00.
  • Re-approval is available for programs previously approved with no changes in title, content, or presenter.  See CE application for more details.

Seminars, workshops, and training programs repeated (in entirety) within one year of receiving approval from NASW-DC Metro need not re-apply or submit another application fee.

 

6. HOW IS THE NUMBER OF CONTINUING EDUCATION CREDITS DETERMINED?

The number of contact hours and the appropriate number of continuing education units is determined prior to the start of the program, during the application review process. The DC Metro Chapter of NASW determines the number of CE credits to be granted for each program.  CE contact hours are determined based on each hour of instruction provided. 

Time devoted to announcements, scheduled coffee breaks, lunch, and social events will not be considered for CE contact hours. In the event that an educational program is delivered at the time of a meal, CE credit will be given for educational program only, and not the time spent eating. 

 

7. WHAT DETERMINES SATISFACTORY COMPLETION OF A PROGRAM?

Program sponsors must document each participant's attendance for at least 80% of a workshop or seminar. Credit for a conference or series may vary, but can only be given for the time a participant attends the training.  Sign-in sheets are standard practice, and some sponsors have used a "sign-out" sheet for lectures and workshops that include each participant's name and signature.

 

8. WHY ARE PROGRAM EVALUATIONS NECESSARY?

Evaluations determine if your initial statement of objectives has been realized and measure the effectiveness of your program. NASW- DC Metro has included a standard evaluation form and a summary tabulation form on our website.
 

9. AFTER THE CEU APPROVED EVENT, WHAT IS THE NEXT STEP?

The sponsor should forward the following information to: dcmetrochapter@naswdc.org NO LATER than 4 weeks following the event.  Please enter the title of your program and date of the event in the subject line.

  • Summary Evaluation Report compiled form Individual Evaluation Forms.
  • Sign-in sheets that include participant's name and signature.
  • An Excel Spreadsheet with all attendees names, email addresses, and the number of CE credits that were issued. 

Failure to submit these materials may result in the revocation of CE approval


10. WHAT IS THE PROCESS FOR ISSUING SOCIAL WORK CEU'S?

Sponsoring organizations should ensure that all attendees receive a continuing education certificate at the completion of the program that reflects the title of the event, the date, NASW DC Metro standard approval language, and the signature of the organizational representative for the training.   A list of names must be provided to NASW DC Metro Chapter for all attendees issued a certificate.

 

 

11. WHAT RECORDS WILL NASW-METRO KEEP?

NASW-DC Metro maintains a permanent record of all programs approved for Social Work CE's: the original application; announcements or brochures; a list of participants who successfully complete each event; and the evaluation tool and summary evaluation report.

Individuals awarded certificates are responsible for maintaining their own records and submitting them to the appropriate licensing authorities. Sponsor organizations should make replacement certificates available to attendees if requested. 

           

 

 

                                   

 

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